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https://wvu.teamdynamix.com/TDClient/KB/Article Det? ID=15142 Shared Mailbox Accounts and Their Effect on Outlook's Offline Cache Shared Mailbox accounts have the potential to greatly impact the size and performance of a user's offline cache file in the Outlook client.This article includes recommendations as to how to minimize this impact.When someone “owns” a large Shared Mailbox account (e.g., having many large attachments), or if a user has extensive privileges to a Shared Mailbox account, the local online cache (OST file) of their Outlook client can grow to considerable size.Simple solution – turn off “Download shared folders.” If you do this, all Shared Folders will no longer be stored in your offline cache.These reports certainly match with my experience, so I was even more impressed at Microsoft’s achievement.Then I went to Microsoft’s own “What’s new in Outlook 2013 Preview” page, where I discovered the same comment about new OST files being 40% smaller.The new OST was much smaller than the older version used by Outlook 2010, a fact that seemed to be a good thing at the time even if the creation of OSTs en masse might generate a resource consumption problem for servers if you deployed Outlook 2013 to multiple users at one time.

Check out this knowledge base article I found in the West Virginia University knowledge base.

The “Mail to keep offline” slider does not affect shared folders in Outlook 2013 (and older versions).

If you are the “owner” of a Shared Mailbox account, your best recourse is to turn off “Download shared folders,” as explained above or upgrade to Outlook 2016.

But then I read all about “By default, if Cached Exchange Mode is enabled, Outlook 2013 Preview will only cache email messages from the last 12 months and remove anything older than 12 months from the local cache.

When changes occur within the main Global Address Book (GAL) on the Exchange server, computers running Outlook 2007, 2010, and 2013 may not automatically receive the updates.